Commercial Property Management in the Rhine-Main Region

Office buildings and towers, factory and logistics halls, fire stations with residential units, mixed-use buildings with retail, practices or restaurants on the ground floor, commercial condominium associations and new builds in the warranty period. Smaller office or retail units inside a residential building are handled within our HOA or rental management. Our technical team comes from operating the three ECB towers and the four DZ BANK towers in Frankfurt.

After a new building is accepted, every contractor is liable for defects in their trade for a set period. Warranty tracking means knowing those periods per trade, inspecting the whole building again in good time before expiry, notifying defects in writing and following the repair until it is signed off. Guarantees and retentions are released only when nothing is outstanding. Miss it and the owner pays for the roof, facade or building services later.

Under the German Civil Code (BGB) the limitation period for building defects is five years from acceptance (§ 634a BGB). Where the VOB/B has been validly agreed it is four years (§ 13 VOB/B); for parts of mechanical and electrical systems without a maintenance contract with the contractor only two years. Under VOB/B a written notice of defects restarts a two-year period for the notified defect. That is why we notify in writing and with proof of receipt, never by phone.

The operator of a commercial property has to have safety-relevant systems inspected at recurring intervals and keep proof: lifts under the Industrial Safety Ordinance, fire alarm systems, smoke and heat extraction, extinguishers, sprinklers and fire doors, HVAC systems, fixed electrical installations under DGUV Regulation 3, drinking water under the Drinking Water Ordinance, plus gates, doors, racking, emergency lighting and lightning protection. Intervals differ by system and federal state. We keep them in a deadline register, commission the inspection and file the certificates in the portal.

For residential tenancies the Operating Costs Ordinance limits what can be passed on; management costs and maintenance are excluded. Commercial leases enjoy freedom of contract: management costs, maintenance of common areas or insurance can be passed on if the lease says so clearly. The twelve-month billing deadline of § 556 BGB does not apply directly to commercial leases; we meet it anyway. At takeover we read every lease and fix the allocation keys per tenant.

Yes. Fire stations with residential units, mixed-use buildings and mixed condominium associations are among our properties. The apartments are subject to the rent cap, the capping limit and the Operating Costs Ordinance, the commercial space to its lease. We keep both separate in billing and in the deadline register, with the same contact for the whole building.

At least two property managers certified under §26a WEG, more for large properties, plus our technical team for inspections, maintenance, refurbishment and warranty tracking. Technical property management is headed by Benjamin Böcker, who previously ran the technical and commercial operation of the three ECB towers in Frankfurt as division manager and before that was technical director of DZ BANK's four towers. Property accounting is headed by Ralf Hennig, a business economist with more than thirty years in property accounting.

Yes, through our own brokerage team. It markets office, retail and hall space, runs viewings and negotiates the lease, which the same management then administers. Handover, fit-out and the deadline register continue without a break.

In the Rhine-Main region, with a focus on Frankfurt, Eschborn, Offenbach, Wiesbaden, Mainz, Darmstadt and Hanau. Our office is in Eschborn, ten minutes from Frankfurt city centre. Larger single properties outside that radius are discussed case by case.