HOA Management in the Rhine-Main Region
Your reliable partner for professional management of your homeowner association – from small to large
Looking for an HOA manager who is really there for you? At Verto, you receive personal attention instead of anonymous remote management. Whether a small HOA with 4 units or a large residential complex – we take care of your owner association with the same care and professionalism.
- Annual service charge statementby the end of August, with a receipt behind every entry
- Reserve fund planningacross several years, so special levies stay rare
- Owners' meetingresolution drafts prepared, minutes afterwards
- Resolution registerdigital, with the date of implementation
- Maintenance planderived from the technical inspection
- Annual service charge statementby the end of August, with a receipt behind every entry
- Reserve fund planningacross several years, so special levies stay rare
- Owners' meetingresolution drafts prepared, minutes afterwards
- Resolution registerdigital, with the date of implementation
- Maintenance planderived from the technical inspection
1500+
Managed Units
5.0 / 5
Google Rating
<24h
Response Time
50+
Years of experience, department heads
For Every Size
Professional Management for Small, Medium, and Large HOAs
Whether your HOA has 4 or 100+ units – we bring the experience and structures your community needs.
Small HOAs
4-10 Units
Professional management for small communities – without compromising on quality or service.
Your Benefits:
- Same professional standard as large HOAs
- Personal contact person who knows you
- Legally compliant statements and resolutions
- Relief from administrative burden
Ideal for: Small apartment buildings, townhouse complexes, converted old buildings
Medium HOAs
11-50 Units
The classic among HOAs – this is where we bring our full experience.
Your Benefits:
- At least two dedicated property managers for your HOA
- Structured owner meetings
- Professional maintenance planning
- Digital owner portal included
Ideal for: Classic apartment buildings, residential complexes, mixed-use properties
Large HOAs
50+ Units
Complex structures require experienced partners – we manage large residential complexes confidently.
Your Benefits:
- Experienced team for complex properties
- Professional project management for renovations
- Structured communication with all owners
- Specialized knowledge for garages, elevators, etc.
Ideal for: Residential blocks, complexes with multiple buildings, properties with commercial units
Scope of Services
Comprehensive HOA Management – All from One Source
As your HOA manager, we handle all tasks related to your owner association. No partial services, no gaps.
Commercial Management
- Preparation of annual maintenance fee statements
- Creation and monitoring of business plans
- Management of maintenance reserves
- Maintenance fee collection and professional dunning
- Separate bookkeeping for your HOA
- Management of HOA accounts
Technical Management
- Regular property inspections
- Coordination of maintenance and repairs
- Obtaining and reviewing quotes
- Monitoring contractor performance
- Long-term maintenance planning
- Damage management and insurance claims
Legal Management
- Convening owner meetings
- Preparation of legally compliant resolution drafts
- Minutes and resolution implementation
- Maintenance of resolution records
- Communication with authorities
- Compliance with all legal obligations
Technical Property Management — In-House
Benjamin Böcker · previously ran operations for the ECB towers, Frankfurt
Heating & Energy
Maintenance, GEG, efficiency
Building Fabric
Facade, roof, remediation
Elevator Systems
TÜV, service, emergency
Fire Protection
Detectors, extinguishers, routes
Water Hygiene
Legionella, sampling, analysis
Subsidies
KfW/BAFA, iSFP, applications
Long-term maintenance planning over 5–10 years — preserving building substance, making costs predictable.
Full details
Property inspection
- On every inspection we look at the roof, the basement and the building services, each time along the same list.
- Defects are recorded with a photo in the owner portal, so the advisory board can look up where things stand.
- The maintenance plan follows from those findings, with an order of work and estimated costs.
Property Accounting — In-House
Ralf Hennig · 30+ Years Experience
Clean annual statements and business plans — §28 WEG-compliant and verifiable.
Trades network
Fixed firms that know our buildings
For day-to-day maintenance we work with firms that already know our properties, the building services and the way around the house.
- Fixed firms for every tradeFor plumbing, electrics, heating, roofing and metalwork we work with fixed firms that know our buildings.
- At least two quotes from 1,000 eurosFrom that order value we obtain at least two quotes and put them in front of the advisory board.
- Coordinated execution and acceptanceWe coordinate the appointment, the access and the acceptance, and check the invoice against the quote.
Your Benefits
Why Owners Choose Verto as HOA Manager
What sets us apart from other property management companies? Personal attention, local presence, and real transparency.
Personal Contact Person
At least two dedicated property managers know your HOA, answer the phone during fixed hours and reply within 24 hours.
Local in Rhine-Main
We're not a remote management company from another city. Our team is rooted in the Rhine-Main area and can be on-site quickly.
Full Transparency
Through our digital owner portal, you have access to finances, documents, and processes at any time. No surprises, no hidden costs.
Professional Maintenance
We don't wait until something breaks. With long-term maintenance planning and regular inspections, we preserve your property's value.
Legal Compliance Guaranteed
All our managers are certified according to §26a WEG. Resolutions, statements, and minutes always meet current legal requirements.
Proactive Communication
We actively inform you about important developments instead of just reacting to inquiries. You always know what's happening in your HOA.
How It Works
Switch to Your New HOA Manager in 5 Steps
Changing to a new manager is easier than you think. We guide you through the entire process.
Free Initial Consultation
In a non-binding conversation, we get to know your HOA: How many units? What challenges? What do you expect from your manager?
Property Inspection
We inspect your property on-site to get an accurate picture. We also identify potential areas for maintenance action.
Individual Quote
You receive a transparent offer with all services and costs. No hidden fees, no surprises.
HOA Resolution
The owner meeting passes a resolution to appoint us as the new manager. We support you in preparing the resolution proposal.
Structured Handover
We coordinate the handover with the previous manager, take over all documents, and introduce ourselves to all owners.
FAQ
Frequently Asked Questions About HOA Management
Answers to the most important questions about managing your homeowner association.
HOA management (Homeowner Association) is the professional administration of multi-family buildings with multiple owners. The manager takes care of common property: stairwell, roof, facade, heating system, and outdoor areas. They organize owner meetings, prepare annual statements, manage reserves, and coordinate maintenance.
HOA management costs at Verto start from €29 per unit per month. The exact price depends on factors such as property size, location, condition, and complexity. We create transparent offers without hidden costs. Compared to budget providers, we offer significantly more service and faster response times.
The HOA manager handles: convening and conducting owner meetings, preparation of annual statements and business plans, management of maintenance reserves, coordination of repairs and maintenance, communication with owners, contract management (insurance, caretaker, etc.), dunning for arrears, and implementation of resolutions.
At least once a year, the regular owner meeting takes place – usually in the first half of the year after completion of the annual statement. For urgent matters (major renovations, manager change), extraordinary meetings can be convened. Verto prepares all meetings professionally and creates legally compliant minutes.
Maintenance fees are paid monthly by HOA owners to the management for operating costs of common property plus reserve contributions. Utility costs are paid by tenants to the landlord. For rented condominiums, the owner can pass on part of the maintenance fees as utility costs to the tenant – but not the reserve contributions and management fees.
For water damage to common property (risers, roof, etc.), Verto coordinates immediately: emergency service commissioning, leak detection, drying, and renovation. The building insurance is notified and the damage documented. Owners receive timely status updates. For damage to private property, we assist with processing through household insurance.
The maintenance reserve is the HOA's savings account for future repairs and renovations. Each owner pays a monthly contribution through their maintenance fees. Verto plans the reserve with foresight: When are which measures due? Is the reserve sufficient? We create long-term maintenance plans and avoid nasty surprises through special assessments.
HOA resolutions are passed at the owner meeting and are binding for all owners. Verto records resolutions in a legally compliant manner and implements them promptly: obtaining quotes, commissioning contractors, monitoring execution. The status of each resolution is viewable in the owner portal – no resolution is left behind.
Yes, the HOA can dismiss the manager at any time – even without good cause, but in compliance with the notice period (usually 3-6 months). A majority resolution at the owner meeting is required for dismissal. Verto supports a smooth transition and provides all documents in a structured manner.
Since December 2023, HOA managers must be certified according to §26a WEG. The certification proves expertise in legal, commercial, and technical areas of HOA management. All Verto managers are certified and continue their education regularly – that's a given for us.
Have more questions?
We are happy to advise you personally and without obligation.
Our Service Area
HOA Management Throughout Rhine-Main
We support homeowner associations in Frankfurt and the entire region – personally and on-site.
Your city not listed? Contact us – we'll be happy to check if we can manage your HOA.
Ready for HOA Management That's Really There for You?
Whether a small owner community or a large residential complex – we bring the experience, structures, and above all the personal attention your HOA deserves. Schedule a free initial consultation and get to know us.